Volunteer Opportunities
Gilroy Garlic City Competition Volunteers Needed
Parent volunteers are needed for the field show competition on October 12. Please take a look at the open slots and sign up for your preferred role.
Pep Band / Friday Night Football Game Volunteers Needed
Join us for a fun time with the Pep Band! We are looking for help with uniforms, wagon pullers, and Merch table support. We look forward to seeing everyone out there this Friday vs Windsor!
Invitational Coordinator Volunteers Needed
Our amazing Invitational Chairperson, Bonnie Ren is the parent of a Senior. This means it's time to train someone to take this on. It's an amazing event, and it comes with committees of parents to help bring it together. If you love putting on events, or just up for the challenge, please send an email to [email protected].
If you would like to volunteer for this year's invitational, please sign up now.
If you would like to volunteer for this year's invitational, please sign up now.
Grub Club Leader - Parent Volunteer Needed
We have another amazing Volunteer whose student is a senior, and in need of a replacement. This is our fearless Grub Club Leader, Lili Tarachand last year with the Irish Guard. Her son, Marco, our amazing Head Drum Major is a Senior! We are looking for a few parents who are interested in working together to learn how to run Grub Club this year, and take it forward. Ideally, we're looking for Sophomore or Freshman parents to sign up. If you're interested, please contact Shannon at [email protected]
It takes more than a village to ensure the success of the DHS Music Program, it takes an army of volunteers. Please specify your volunteer preferences in the DHS Music Registration Form, watch your email for volunteer sign ups, and check back here as each event approaches.
Music Boosters Board
President
Coordinate and preside over all meetings of the board and organization.
Oversee all aspects of the Band Booster program.
The President represents the organization, and appoints committee leaders.
Act as a liaison within the school community, attending meetings as necessary.
Meet with Directors as needed on Program budgets.
May require meetings and phone correspondence during weekdays.
Must have good people skills and leadership skills.
Coordinate the work of all the officers and committees according to the By-Laws, Goals and Standing Rules.
Oversee the financial records and budget in coordination with the Treasurer.
Report all action/activities of the board and programs to the general membership on a monthly basis.
Communicate with parents and marching band committee chairs the week before competition as needed. Ensure all committee needs are met.
Appear at most band functions where boosters are working to be available for anything the band staff, students or boosters may need.
Call emergency meetings of the general membership when necessary.
Call meetings of the Executive Board when necessary.
Serve as co-signer on Band Booster funds.
Recruit for board and committee positions as needed.
Represent the Instrumental Music Boosters at school events (Back to School Night, Open House, etc.) as needed.
Organize the booster portion of the annual Band Registration Day and coordinate with the band director what assistance is needed, if any, for other aspects of Registration.
# of hours spent on a weekly and/or monthly basis:
Financial records - 1 hour weekly, 5 hours 2x/yr for budget
Liaison - 3-6 hours/month
Board Coordination - 8-10 hours/month
Skills needed to hold this office/these positions:
Motivational skills
Community contacts
Creativity
Good at follow-up
Communication skills
Ability to run a board meeting effectively and efficiently
Good relations with Music Directors and School personnel
Oversee all aspects of the Band Booster program.
The President represents the organization, and appoints committee leaders.
Act as a liaison within the school community, attending meetings as necessary.
Meet with Directors as needed on Program budgets.
May require meetings and phone correspondence during weekdays.
Must have good people skills and leadership skills.
Coordinate the work of all the officers and committees according to the By-Laws, Goals and Standing Rules.
Oversee the financial records and budget in coordination with the Treasurer.
Report all action/activities of the board and programs to the general membership on a monthly basis.
Communicate with parents and marching band committee chairs the week before competition as needed. Ensure all committee needs are met.
Appear at most band functions where boosters are working to be available for anything the band staff, students or boosters may need.
Call emergency meetings of the general membership when necessary.
Call meetings of the Executive Board when necessary.
Serve as co-signer on Band Booster funds.
Recruit for board and committee positions as needed.
Represent the Instrumental Music Boosters at school events (Back to School Night, Open House, etc.) as needed.
Organize the booster portion of the annual Band Registration Day and coordinate with the band director what assistance is needed, if any, for other aspects of Registration.
# of hours spent on a weekly and/or monthly basis:
Financial records - 1 hour weekly, 5 hours 2x/yr for budget
Liaison - 3-6 hours/month
Board Coordination - 8-10 hours/month
Skills needed to hold this office/these positions:
Motivational skills
Community contacts
Creativity
Good at follow-up
Communication skills
Ability to run a board meeting effectively and efficiently
Good relations with Music Directors and School personnel
Vice/Co-President
Vice/Co-President
Preside over meetings in President’s absence
The Vice/Co-president shares the duties with the President.
Propose and have approved a school year budget that the boosters will commit to fundraise toward.
Oversee Ad Hoc committee managers to ensure all needs are met.
Act as “Chief Logistics Officer/Coordinator” for music boosters ensuring necessary logistical needs are met for performances/events/etc.
In the event that the President is unable or unavailable to attend a school community meeting or make an event, the Vice/Co-President will preside in his/her stead.
Call emergency meetings of the general membership when necessary.
Call meetings of the Executive Board when necessary.
Serve as co-signer on Band Booster funds.
Recruit for board and committee positions as needed.
Represent the Instrumental Music Boosters at school events (Back to School Night, Open House, etc.) as needed.
Appear at most band functions where boosters are working to be available for anything the band staff, students or boosters may need.
In coordination with the music director, organize/oversee the booster portion of the annual Band Registration Day.
In coordination with the music director, organize/oversee the booster portion of band camp registration.
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# of hours spent on a weekly and/or monthly basis:
Financial records - 1 hour weekly, 5 hours 2x/yr for budget
Liaison - 2-6 hours/month
Committee Mgmt - 2-3 hours/month
Chief Logistics Ofcr - 2-6 hours/month (higher during marching season)
Skills needed to hold this office/position:
Leadership/management skills
Organizational/project management skills
Good at follow-up
Communication skills
Motivational skills
Community contacts
Ability to run a board meeting effectively and efficiently
Good relations with Music Directors and School personnel
Preside over meetings in President’s absence
The Vice/Co-president shares the duties with the President.
Propose and have approved a school year budget that the boosters will commit to fundraise toward.
Oversee Ad Hoc committee managers to ensure all needs are met.
Act as “Chief Logistics Officer/Coordinator” for music boosters ensuring necessary logistical needs are met for performances/events/etc.
In the event that the President is unable or unavailable to attend a school community meeting or make an event, the Vice/Co-President will preside in his/her stead.
Call emergency meetings of the general membership when necessary.
Call meetings of the Executive Board when necessary.
Serve as co-signer on Band Booster funds.
Recruit for board and committee positions as needed.
Represent the Instrumental Music Boosters at school events (Back to School Night, Open House, etc.) as needed.
Appear at most band functions where boosters are working to be available for anything the band staff, students or boosters may need.
In coordination with the music director, organize/oversee the booster portion of the annual Band Registration Day.
In coordination with the music director, organize/oversee the booster portion of band camp registration.
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# of hours spent on a weekly and/or monthly basis:
Financial records - 1 hour weekly, 5 hours 2x/yr for budget
Liaison - 2-6 hours/month
Committee Mgmt - 2-3 hours/month
Chief Logistics Ofcr - 2-6 hours/month (higher during marching season)
Skills needed to hold this office/position:
Leadership/management skills
Organizational/project management skills
Good at follow-up
Communication skills
Motivational skills
Community contacts
Ability to run a board meeting effectively and efficiently
Good relations with Music Directors and School personnel
Director of Fundraising and Events
Work with the executive team to identify and plan fundraising events.
Develop fundraising budget, plan/evaluate and coordinate fundraising opportunities at the start of each school year.
Present budget and plans for each fundraiser to Boosters.
Become familiar with and evaluate fundraising policies/laws
Conduct periodic reviews of fundraising with the board
Recruit committee managers/leads for each fundraiser.
Coordinate with above managers/leads throughout the year as fundraisers are in the planning and execution phases and assist as needed.
Monitor fundraising in-flows to ensure budget needs are met.
Coordinates Irish Guard apparel and other inventory sales.
Assists but does not manage the Irish Guard Invitational.
Preside over board meetings in the absence of the President or VP
Attend Superintendent’s Council meetings in absence of the President or VP.
Work with local businesses to identify sources of funds and provide letters of appreciation.
Co-Fundraising Chair
Assist in the development of the annual fundraising budget, planning and coordination of fundraising opportunities
Attend fundraising events along with or in lieu of the fundraising chair
Actively participate in the planning and operation of the annual fireworks booth
Assist with the recruitment of committee managers/leads for each fundraiser
# of hours spent on a weekly and/or monthly basis:
Event planning - 2-6 hours per month + meetings
Fundraising - 2-6 hours per month
Liaison - 2-4 hours per month
Most of the work can be done in your own home
Skills needed to hold this office/position:
Ability to coordinate multiple activities
Ability to gather information from multiple people and sources, and summarize
Ability to consider needs of all programs
Ability to work with music directors and parents
Basic budget skills – analysis and presentation
Develop fundraising budget, plan/evaluate and coordinate fundraising opportunities at the start of each school year.
Present budget and plans for each fundraiser to Boosters.
Become familiar with and evaluate fundraising policies/laws
Conduct periodic reviews of fundraising with the board
Recruit committee managers/leads for each fundraiser.
Coordinate with above managers/leads throughout the year as fundraisers are in the planning and execution phases and assist as needed.
Monitor fundraising in-flows to ensure budget needs are met.
Coordinates Irish Guard apparel and other inventory sales.
Assists but does not manage the Irish Guard Invitational.
Preside over board meetings in the absence of the President or VP
Attend Superintendent’s Council meetings in absence of the President or VP.
Work with local businesses to identify sources of funds and provide letters of appreciation.
Co-Fundraising Chair
Assist in the development of the annual fundraising budget, planning and coordination of fundraising opportunities
Attend fundraising events along with or in lieu of the fundraising chair
Actively participate in the planning and operation of the annual fireworks booth
Assist with the recruitment of committee managers/leads for each fundraiser
# of hours spent on a weekly and/or monthly basis:
Event planning - 2-6 hours per month + meetings
Fundraising - 2-6 hours per month
Liaison - 2-4 hours per month
Most of the work can be done in your own home
Skills needed to hold this office/position:
Ability to coordinate multiple activities
Ability to gather information from multiple people and sources, and summarize
Ability to consider needs of all programs
Ability to work with music directors and parents
Basic budget skills – analysis and presentation
Secretary
Records minutes of Board and Booster meetings and keep digital files of minutes.
Especially noting budgetary item approvals and motions (noting specific wording).
Issues minutes of Executive Board meeting to all Executive Board members within two weeks of the next Executive Board meeting.
Provides Meeting Agendas and minutes for all meetings.
Provide general booster meeting minutes to the webmaster for website posting within one week of the general meeting.
Presents meeting minutes from the previous meeting for approval by the general booster membership.
Creates and manages booster meeting sign-in sheets for the purposes of recording attendance.
Prepare correspondence of the Boosters to the parent community in coordination with the President and/or Executive Board.
Send out booster emails/newsletter.
Communicating information regarding any special events/needs, etc.
Keeps a calendar of events and makes facility use requests for meetings.
Handle “Thank you” notes for the Executive Board and boosters where appropriate.
Completes business related applications (Fireworks, Permits)
Responsible for managing the annual election of following years board of directors
Perform other duties as requested by the Executive Board.
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# of hours spent on a weekly and/or monthly basis:
Attend meetings - 4-5 hours a month
Work on minutes - 2 to 3 hours a month
Newsletter - 1.5 hours/week
Skills needed to hold this office/position:
Excellent at planning and organizing
Excellent communication skills
Good writing or typing skills
Some familiarity with Spreadsheet and Mail merge documents – letters and labels
Especially noting budgetary item approvals and motions (noting specific wording).
Issues minutes of Executive Board meeting to all Executive Board members within two weeks of the next Executive Board meeting.
Provides Meeting Agendas and minutes for all meetings.
Provide general booster meeting minutes to the webmaster for website posting within one week of the general meeting.
Presents meeting minutes from the previous meeting for approval by the general booster membership.
Creates and manages booster meeting sign-in sheets for the purposes of recording attendance.
Prepare correspondence of the Boosters to the parent community in coordination with the President and/or Executive Board.
Send out booster emails/newsletter.
Communicating information regarding any special events/needs, etc.
Keeps a calendar of events and makes facility use requests for meetings.
Handle “Thank you” notes for the Executive Board and boosters where appropriate.
Completes business related applications (Fireworks, Permits)
Responsible for managing the annual election of following years board of directors
Perform other duties as requested by the Executive Board.
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# of hours spent on a weekly and/or monthly basis:
Attend meetings - 4-5 hours a month
Work on minutes - 2 to 3 hours a month
Newsletter - 1.5 hours/week
Skills needed to hold this office/position:
Excellent at planning and organizing
Excellent communication skills
Good writing or typing skills
Some familiarity with Spreadsheet and Mail merge documents – letters and labels
Treasurer and Co-Treasurer
Treasurer
Record and oversee all financial matters for the booster organization
Manage organizations banking, including:
Co-sign and balance checkbook including monthly reconcile of bank statements.
Transfer funds collected through all electronic payments to the Bank Account of the Organization and reflecting that on the monthly budget reports.
Manage the Square online store and point of sale as needed and follow up on square reports while using the application.
Collect receipts or bills for all disbursements and file for recording purposes.
Manage/coordinate collection of money with the co-treasurer at all events and for all fundraisers.
Pay staffing payroll invoices to the district.
Work with music directors to set an annual budget, present to the executive board for approval and to be voted on by the general booster organization.
Report on financial matters to the Executive Board & at general meetings no less than once a month.
Maintain 501c(3) non-profit status for booster organization.
Submit annual financial statements for review to the Executive Board in May of each year and/or Audit Committee, which is appointed by the President.
Provide necessary financial information to CPA for income tax filing purposes.
Regularly check all mail delivered to the mailboxes in the bandroom, post office and student activities.
Prepare various reports/spreadsheets which track finances & budget line items needed for decision making.
Communicate/discuss with the Fundraising chair on funding progress and apply any new measures to meet the budget.
Continuously re-evaluate any needed changes to the budget to ensure the proper allocation of the organization’s budgeted funds and present options to the leadership team.
Co-Treasurer
Assist Treasurer in handling booster funds
Receive donations and fundraising proceeds for deposits.
Develop a consistent bank deposit schedule to assist in streamlining position responsibilities.
Assist with collection, recording and depositing of funds collected for planned trips by music directors.
Quarterly, send a list of new donors with addresses and amounts to the corresponding secretary for thank you letters.
Manage the petty cash account for Music Director.
Assist the treasurer at collection/managing money at all fundraising events.
Process reimbursement requests.
Process all check requests for vendor, staff and business expenses.
Develop a consistent check processing schedule to assist in streamlining position responsibilities..
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# of hours spent on a weekly and/or monthly basis:
Attend meetings - 3-4 hours a month
Budgeting/Evaluation - 2-4 hours a month
Banking and Accounting - 8 hours a week
Skills needed to hold this office/position:
Highly responsible and organized with extreme attention to detail
Capable of handling figures and cash
Some familiarity with Spreadsheets/Quickbooks/Square/banking
Accounting or budget knowledge not necessary but helpful
Record and oversee all financial matters for the booster organization
Manage organizations banking, including:
Co-sign and balance checkbook including monthly reconcile of bank statements.
Transfer funds collected through all electronic payments to the Bank Account of the Organization and reflecting that on the monthly budget reports.
Manage the Square online store and point of sale as needed and follow up on square reports while using the application.
Collect receipts or bills for all disbursements and file for recording purposes.
Manage/coordinate collection of money with the co-treasurer at all events and for all fundraisers.
Pay staffing payroll invoices to the district.
Work with music directors to set an annual budget, present to the executive board for approval and to be voted on by the general booster organization.
Report on financial matters to the Executive Board & at general meetings no less than once a month.
Maintain 501c(3) non-profit status for booster organization.
Submit annual financial statements for review to the Executive Board in May of each year and/or Audit Committee, which is appointed by the President.
Provide necessary financial information to CPA for income tax filing purposes.
Regularly check all mail delivered to the mailboxes in the bandroom, post office and student activities.
Prepare various reports/spreadsheets which track finances & budget line items needed for decision making.
Communicate/discuss with the Fundraising chair on funding progress and apply any new measures to meet the budget.
Continuously re-evaluate any needed changes to the budget to ensure the proper allocation of the organization’s budgeted funds and present options to the leadership team.
Co-Treasurer
Assist Treasurer in handling booster funds
Receive donations and fundraising proceeds for deposits.
Develop a consistent bank deposit schedule to assist in streamlining position responsibilities.
Assist with collection, recording and depositing of funds collected for planned trips by music directors.
Quarterly, send a list of new donors with addresses and amounts to the corresponding secretary for thank you letters.
Manage the petty cash account for Music Director.
Assist the treasurer at collection/managing money at all fundraising events.
Process reimbursement requests.
Process all check requests for vendor, staff and business expenses.
Develop a consistent check processing schedule to assist in streamlining position responsibilities..
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# of hours spent on a weekly and/or monthly basis:
Attend meetings - 3-4 hours a month
Budgeting/Evaluation - 2-4 hours a month
Banking and Accounting - 8 hours a week
Skills needed to hold this office/position:
Highly responsible and organized with extreme attention to detail
Capable of handling figures and cash
Some familiarity with Spreadsheets/Quickbooks/Square/banking
Accounting or budget knowledge not necessary but helpful
Publicity Manager (Board Member)
Design and create marketing collateral (working with graphic designer) and any necessary invitations for all music program events and fundraisers.
Collect music program event dates from Directors calendars for the year and work with them throughout the year to publicize all music program events.
Work with Fundraising lead to creating a publicity timeline based on the aligned fundraiser dates for all fundraising efforts.
Recommended to begin 6 weeks prior to each fundraiser, publicizing in chronological order.
Publicize all above events and information related to all groups in the music program as a whole through the use of various media (print, bulletins, and social media such as Facebook, twitter, instagram, PeachJar, DHS morning announcements and marquee, PFSO newsletter, Nextdoor).
Come up with new ways to publicize the music program (promote concert/comps, congrats comps) and all fundraising events
Find contact persons for local news and print media for publication of performance events and fundraising events on community bulletin boards (The publicity email has logins for The Independent, KKIQ, Dublin Patch to submit press releases)
Manage webmaster to insure pertinent information such as current newsletter, Director’s messages, volunteer sign ups and any other booster communications are uploaded to the website in a timely manner.
Manages youTube account - works with videographer to post only top performances approved by Directors to PUBLIC sites.
Graphic Designer (Assists Publicity Board Member)
Access to and ability to use Adobe Creative Cloud software
Design and creation of marketing collateral and any necessary invitations for all music program events and fundraisers in order to maintain the marketing timeline created with Fundraising.
Share in all Publicity responsibilities in an effort to balance workload during highly concentrated time of activity.
Website Designer (Assists Publicity Board Member)
Basic understanding of web page design - currently Weebly, in future move to Google Sites to integrate with G Suite software more easily.
Work with graphic designer to use graphics that are sized properly for marketing on website.
Work with other board members, including secretary, on basic communications, forms, etc. that need to be posted to the website
Good sense of site organization - easy to find info, not too many clicks, etc..
Ability to keep site updated as needed - at a minimum weekly.
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# of hours spent on a weekly and/or monthly basis:
Attend meetings/responding to board emails
8 hours a month
Marketing/Publicity
PR: 4-6 hours a month;
Graphics: 6-12 hr/mo (more on new projects, less on repeats)
Website
4-8 hours a month (1-2 hrs/week)
Skills needed to hold this office/position:
Reliable e-mail connection – should have access and ability to check email daily
Good verbal and written communication skills – with other parents, school staff, and the outside media
Computer-savvy – should be comfortable with basic word-processing and spreadsheet applications, sending attachments.
Knowledge and use of Adobe Creative Cloud programs a plus!
Collect music program event dates from Directors calendars for the year and work with them throughout the year to publicize all music program events.
Work with Fundraising lead to creating a publicity timeline based on the aligned fundraiser dates for all fundraising efforts.
Recommended to begin 6 weeks prior to each fundraiser, publicizing in chronological order.
Publicize all above events and information related to all groups in the music program as a whole through the use of various media (print, bulletins, and social media such as Facebook, twitter, instagram, PeachJar, DHS morning announcements and marquee, PFSO newsletter, Nextdoor).
Come up with new ways to publicize the music program (promote concert/comps, congrats comps) and all fundraising events
Find contact persons for local news and print media for publication of performance events and fundraising events on community bulletin boards (The publicity email has logins for The Independent, KKIQ, Dublin Patch to submit press releases)
Manage webmaster to insure pertinent information such as current newsletter, Director’s messages, volunteer sign ups and any other booster communications are uploaded to the website in a timely manner.
Manages youTube account - works with videographer to post only top performances approved by Directors to PUBLIC sites.
Graphic Designer (Assists Publicity Board Member)
Access to and ability to use Adobe Creative Cloud software
Design and creation of marketing collateral and any necessary invitations for all music program events and fundraisers in order to maintain the marketing timeline created with Fundraising.
Share in all Publicity responsibilities in an effort to balance workload during highly concentrated time of activity.
Website Designer (Assists Publicity Board Member)
Basic understanding of web page design - currently Weebly, in future move to Google Sites to integrate with G Suite software more easily.
Work with graphic designer to use graphics that are sized properly for marketing on website.
Work with other board members, including secretary, on basic communications, forms, etc. that need to be posted to the website
Good sense of site organization - easy to find info, not too many clicks, etc..
Ability to keep site updated as needed - at a minimum weekly.
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# of hours spent on a weekly and/or monthly basis:
Attend meetings/responding to board emails
8 hours a month
Marketing/Publicity
PR: 4-6 hours a month;
Graphics: 6-12 hr/mo (more on new projects, less on repeats)
Website
4-8 hours a month (1-2 hrs/week)
Skills needed to hold this office/position:
Reliable e-mail connection – should have access and ability to check email daily
Good verbal and written communication skills – with other parents, school staff, and the outside media
Computer-savvy – should be comfortable with basic word-processing and spreadsheet applications, sending attachments.
Knowledge and use of Adobe Creative Cloud programs a plus!
Ad Hoc Positions
Annual Irish Guard Invitational Co-Chairs
Chair positions manage overall Invitational operations
Ideally one board member and one active parent
Form and oversee various committees and groups, such as:
Finance and operations
Logistics
Food sales and distribution
Ideally one board member and one active parent
Form and oversee various committees and groups, such as:
Finance and operations
Logistics
Food sales and distribution
Grub Club Coordinators
Plan performance day meals for fall competition season.
Coordinate competition day schedule with Director of Bands in order to prepare for, set up and serve students, staff and parent volunteers for the day.
Arrange logistics for cooking/getting necessary food, drinks and supplies for meals.
Purchase items as needed.
Manage Grub Club volunteers for each competition day.
Organize the meal supply bins in the band closet.
Coordinate competition day schedule with Director of Bands in order to prepare for, set up and serve students, staff and parent volunteers for the day.
Arrange logistics for cooking/getting necessary food, drinks and supplies for meals.
Purchase items as needed.
Manage Grub Club volunteers for each competition day.
Organize the meal supply bins in the band closet.
Uniforms Coordinator
Pre Season
Plan uniform activities (volunteer training, band camp, competitions, shoe/glove/hair cart procurement)
Organize band closet, stock supplies.
Solicit volunteers for uniform fitting and alterations during Band camp.
Lead students in a “How To” maintain their uniforms.
During Season
Set up uniform carts at competitions.
Insure students put away uniforms neatly at the end of competition.
Post Season
Arrange for the dry cleaning and return of uniforms.
Plan uniform activities (volunteer training, band camp, competitions, shoe/glove/hair cart procurement)
Organize band closet, stock supplies.
Solicit volunteers for uniform fitting and alterations during Band camp.
Lead students in a “How To” maintain their uniforms.
During Season
Set up uniform carts at competitions.
Insure students put away uniforms neatly at the end of competition.
Post Season
Arrange for the dry cleaning and return of uniforms.
Choir Parent Liaison
The choir liaison is the primary interface between the booster board, choir parents and Choir Director.
Attend booster meetings and contribute to discussions as needed by representing the viewpoint of choir parents, lobbying for funds for the program, and communicating about needs and programs back to choir parents.
If possible, attend most choir concerts and assist with set up and clean up, handing out programs, selling spirit wear, and collecting donations.
Work with Choir Director to obtain calendar of scheduled events for year and assist with recruiting and managing volunteers for those events.
Set up an email database of choir families.
Attend booster meetings and contribute to discussions as needed by representing the viewpoint of choir parents, lobbying for funds for the program, and communicating about needs and programs back to choir parents.
If possible, attend most choir concerts and assist with set up and clean up, handing out programs, selling spirit wear, and collecting donations.
Work with Choir Director to obtain calendar of scheduled events for year and assist with recruiting and managing volunteers for those events.
Set up an email database of choir families.
Orchestra Parent Liaison
The high school orchestra liaison is the primary interface between the booster board, orchestra parents and Music Director.
Represents the orchestra at monthly booster meetings
Attend booster meetings and contribute to discussions as needed by representing the viewpoint of orchestra parents, lobbying for funds for the program, and communicating about needs and programs back to orchestra parents.
If possible, attend most choir concerts and assist with set up and clean up, handing out programs, selling spirit wear, and collecting donations.
Fitting of the orchestra students for tuxedos and dresses.
Participate in booster sponsored events
Assist with recruiting volunteers from orchestra parents to participate in booster activities.
Represents the orchestra at monthly booster meetings
Attend booster meetings and contribute to discussions as needed by representing the viewpoint of orchestra parents, lobbying for funds for the program, and communicating about needs and programs back to orchestra parents.
If possible, attend most choir concerts and assist with set up and clean up, handing out programs, selling spirit wear, and collecting donations.
Fitting of the orchestra students for tuxedos and dresses.
Participate in booster sponsored events
Assist with recruiting volunteers from orchestra parents to participate in booster activities.
Color Guard and Winter Guard Liaison
The high school color/winter guard liaison is the primary interface between the booster board, guard parents and Caption Head.
Represent the color/winter guard at meetings
Organize chaperones for winter guard competitions
Coordinate uniform measuring and ordering, shoe purchases and equipment purchases.
Participate in booster events
Assists with recruiting volunteers from guard parents to participate in booster activities
Winter Percussion Liaison
Winter Percussion Liaison
The high school winter percussion liaison is the primary interface between the booster board, guard parents and Caption Head.
Represent the percussion at meetings
Organize chaperones for winter percussion competitions
Coordinate uniform measuring and ordering, shoe purchases and equipment purchases.
Participate in booster events
Assists with recruiting volunteers from guard parents to participate in booster activities
The high school winter percussion liaison is the primary interface between the booster board, guard parents and Caption Head.
Represent the percussion at meetings
Organize chaperones for winter percussion competitions
Coordinate uniform measuring and ordering, shoe purchases and equipment purchases.
Participate in booster events
Assists with recruiting volunteers from guard parents to participate in booster activities
Props and Pit Crew
Solicits and coordinates volunteers for the loading and unloading of instruments, sound equipment, and uniforms on to the truck(s)/trailers.
Trains and directs pit crew for performances and assists with sound board.
Trains and directs pit crew for performances and assists with sound board.
Trip Coordinator
Work with Director of Bands and Booster Board to schedule and successfully travel to distant locations (Ireland, New York, Boston, etc)
Fireworks Booth Coordinator
Work with Booster Board to manage and operate the annual fireworks booth fundraiser
Spirit Wear Coordinator
Work with student(s) to annually design clothing for use by all Irish Guard members during marching season.
Arrange production of shirts, take orders for other spirit wear and sell spirit wear (w/volunteers) at marching band activities.
When decided, present new general organization design ideas to board for discussion and approval to offer to general booster members.
Work with other designers and parents to create new sale-able spirit wear for families and students.
Arrange production of shirts, take orders for other spirit wear and sell spirit wear (w/volunteers) at marching band activities.
When decided, present new general organization design ideas to board for discussion and approval to offer to general booster members.
Work with other designers and parents to create new sale-able spirit wear for families and students.
Volunteer
Field Show Pit/Prop Crew
Pit/Prop Crew for Field Show Performances
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Parent volunteers are needed to help move the front ensemble and other props on and off the field during competition. Contact Scott Miller @ [email protected]
Learn more! |
DHS Gaels Football Pep Band- Home Games- Fall
Parent volunteers are needed on most Friday night games to: Help students with uniforms, help students with plumes and hats, help get instruments into the football stadium and hand out water to students. We also need families to purchase small/short cases of water for our students (they cannot bring their own, they need to drink the water provided by Boosters).
Uniform Help
at Football Games and Competitions
Field Show Drivers
Get approved through Dublin Unified School District's Volunteer Management System
Grub Club Volunteer and Donator
Volunteer your time on competition days to help feed the students, volunteers and staff.
SignUps will come out each week of a competition.
Contribute to the fund to purchase the meals for Grub Club. (Online link)
SignUps will come out each week of a competition.
Contribute to the fund to purchase the meals for Grub Club. (Online link)
Event Shifts
We ask that you work at least 8 event shifts at any of the many events throughout the year.
Donation Collection at concerts
Fundraising
Are you interested in volunteering your time to support a fundraising activity for the DHS music programs? Check back frequently so you ensure you are aware of the opportunities to raise funds or to volunteer to help at events.
Please contact [email protected]
if you would like to help out.
Please contact [email protected]
if you would like to help out.
Join a Committee
Many of the events take a committee of 6-12 people to organize. Committees typically form 4-8 weeks prior to an event.
IRISH GUARD INVITATIONAL
Check your email for details 3-4 weeks before the event
BREAKFAST WITH SANTA
HOEDOWN
SCHOLARSHIP COMMITTEE
One of the most rewarding opportunities for DHS Music Booster members is to help award scholarship to graduating seniors. The Booster Board is looking for 5-7 adults (sorry, no senior parents) to sit on the committee to interview scholarship applicants and determine recipients and the amount of each award. As a member of this committee, you will get to know our graduating seniors on a deeper level than you ever imagined and find out just how amazing these kids are. You will learn how the scholarship interview process works for your future seniors.
If you are interested in taking part in this process, please email [email protected].
If you are interested in taking part in this process, please email [email protected].
